city of greenville sc
Office of the City Clerk
The City Clerk serves as liaison between City Council and its constituents and is
custodian of City Council’s legislative history and other official records of the
City including the City Charter, City Code, City Seal, minutes, ordinances, resolutions,
and annexation and zoning documents. The City Clerk is appointed by the City Manager
and works closely with the City Attorney, the Mayor and members of City Council.
Functions of the City Clerk include, but are not limited to, the following:
Administrative and Legislative
- Records, prepares and maintains official actions of Council
- Maintains and updates City Code of Ordinances
- Keeper of the City Charter and Seal
- Keeper of the official City Council District, Land Use, and Council Precincts maps
- Prepares, distributes, and publishes Agenda material for City Council meetings
- Serves as filing office for petitions and subpoenas
- Attests to City Council actions
- Provides administrative support to City Council
- Issues certified copies of official city records
- Issues meeting notices and other public notices to media and other agencies
- Administers oaths of office or affirmations to elected and appointed city officials
- Serves as liaison between general public and City Council
- Serves as coordinator for Boards and Commissions
- Coordinates annual appreciation recognition of board volunteers
- Maintains database of board memberships, terms, vacancies, and expirations
- Maintains application pool for Boards and Commissions
- Maintains Boards and Commissions Handbook and brochures
Elections
- Serves as election officer for the City
- Serves as staff liaison to Municipal Election Commission
- Coordinates city election activities with the Greenville County Elections Commission
- Issues notices of filing dates and deadlines
- Receives petitions from candidates
- Maintains Ethics Forms and assists with filing
Records Management
- Serves as records custodian of City Council records
- Responsible for retrieval, storage and preservation of City Council records
- Maintains Council archives and indexes
- Oversees codification of ordinances and supplement distribution
- Ensures records are available for public inspection